Job summary
Taj HR is hiring an Executive Secretary in Jeddah to support the CEO with administrative and secretarial duties. The role includes calendar management, meeting coordination, document preparation and maintaining confidential records to ensure smooth daily operations.
Key responsibilities
- Provide comprehensive secretarial and administrative support to the CEO.
- Manage CEO calendar, schedule meetings and coordinate appointments.
- Prepare, review and format reports, presentations and correspondence.
- Handle incoming and outgoing communications including email and phone.
- Organize meetings, prepare agendas, record minutes and follow up on actions.
- Maintain accurate records, files and confidential documents.
- Prioritize tasks, manage deadlines and make day-to-day decisions.
- Coordinate with internal departments and external stakeholders on CEO’s behalf.
Requirements
- 3–4 years' experience in executive secretarial or senior administrative roles.
- Excellent English written and spoken skills.
- Strong proficiency in Word, Excel, PowerPoint and Outlook.
- Experience preparing reports, correspondence and managing calendars.
- Excellent interpersonal skills and professional presence.
- Strong organizational skills and attention to detail.
- Ability to work independently and make appropriate decisions.
- Calm, discreet and dependable with high confidentiality standards.
Skills
Microsoft WordExcelPowerPointOutlookCalendar managementReport writingMeeting coordinationBusiness correspondenceConfidentialityTime management
Source: Workable. Last checked as open: 14 Nov 2026. You apply directly with the employer.
Apply now
