Job summary
Executive Secretary supporting the Vice President for Taj HR in Al Khobar. The role oversees the VP’s calendar, meetings, travel, correspondence, report preparation and confidential document handling while providing administrative and basic financial support to the executive office.
Key responsibilities
- Manage the VP’s calendar, appointments, meetings and travel arrangements
- Receive and screen calls; handle and prioritize emails and correspondence
- Prepare presentations, draft reports and take minutes at high-level meetings
- Handle confidential documents with strict discretion and security
- Prepare invoices and basic financial documents; assist with timekeeping
- Maintain organized electronic and paper records for easy retrieval
- Monitor and manage office supplies to control costs
- Follow up on VP-signed documents and action items
Requirements
- Degree required; preferably Business Administration or related field
- Diploma/certificate in MS Office and ERP systems preferred
- Minimum 2 years as Executive Secretary, Assistant, or similar role
- Previous experience with training institutes, colleges, or higher education
- Experience in Oil & Gas, EPC, or GCC region is an advantage
- Strong written and spoken English
- Proficiency in MS Office, ERP and basic accounting procedures
- Integrity, confidentiality, organization and problem-solving skills
Skills
MS OfficeERPCalendar managementMinute takingReport draftingTravel coordinationRecord keepingBasic accountingEnglish communicationTime management
Source: Workable. Last checked as open: 14 Nov 2026. You apply directly with the employer.
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